World Congress 2016 Frequently Asked Questions: Registration

Yes, all Congress participants must be 2016 individual IPSA members to register for the World Congress. You may become a member during the online registration process using your IPSA account. IPSA membership is not necessary to submit a panel or paper proposal; only for participation and attendance at the World Congress.

Registration fees are available on the Registration page.

All Congress registrations remain valid.

The Early Bird Registration deadline has also been extended to 13 April 2016. If you completed your registration before 25 February 2016 and no longer wish to attend the Congress, please contact us at wc2016@ipsa.org and we will refund 100% of your registration fee (membership fees are non-refundable). The regular refund policy will apply to all completed registrations after 25 February 2016.

A letter of invitation will be available to fully registered and paid delegates in electronic format (PDF) from "My Congress" user menu. Registration must be completed and paid before a Letter of Invitation is made available in the participant's online account.

Do not send e-mails requesting an invitation letter before you fill out your online registration and complete the payment.

Once the online registration is completed, click on “Registration” in "My Congress" user menu to access the following three documents in PDF format.

  • Invitation Letter
  • Official Registration Invoice
  • Official Registration Receipt

The registration fees give delegates access to the 5 day Congress Program comprised of over 500 panels, 5 Plenary sessions, Special sessions, Opening and Closing ceremonies and social events and receptions.

Fees do not include food and accommodations. Congress participants are responsible for covering all congress and travel expenses, such as plane tickets, accommodations, transfer from and to the airport, food, conference fees, etc.
 

Participants that have a role in the program (paper author, chair, discussant) must complete the online registration and pay the fees by May 5, 2016. Failure to do so will result in a withdrawal from the program.

Participants that will simply attend and do not take part in the Congress program can register online until July 28, 2016.

Participants that have a role in the program (paper author, chair, discussant) must complete the online registration and pay the fees by April 13, 2016 if they wish to appear in the Printed Program.

There will be a limited number of travel grants offered for congress participants. Travel Grant applications will be available on our website from December 2, 2015 to January 29, 2016.
In order to apply for the grant, the delegate must meet two criteria:

  1. must live and work (or study) in emerging/developing economies (list of eligible countries),
  2. must have an accepted paper in the congress program.

Please visit the Travel Grants page for more information and to prepare yourself for completing an application.

NOTE: All travel grant applications must be completed online using the IPSA account, without exceptions. E-mail requests will not be treated.
 

  • If you already completed the registration, you can access the invoice in PDF format. Click on "Registration" in "My Congress" user menu to access the following three documents in PDF format (refer to the screenshot for guidance).
     
  • If you have not completed the online registration form, you must crate a pending registration in order to obtain an invoice:

Please complete the registration form and select 'Check' as the method of payment.

Complete the registration form


NOTE: if the fiscal information (VAT or FIN) of your institution should be on the receipt, be sure to enter it in the Institutional information section.

Invoice:

Once the form is completed, you will be able to access the invoice in PDF format. Click on "Registration" in "My Congress" user menu to access the following three documents in PDF format (refer to the screenshot for guidance).


Note: the Information on the invoice (name, address, institution, etc) is taken directly form your profile. You may update your profile if changes are required on the invoice.

  • Letters of invitation are available to participants who have registered and paid in full their registration and membership fees by logging into the account at http://wc2016.ipsa.org.

Once the online registration is completed, click on “Registration” in ‘My Congress’ user menu to access the following three documents in PDF format (refer to the screenshot for guidance):

  • Invitation Letter
  • Official Registration Invoice
  • Official Registration Receipt

click on “My Program” in ‘My Congress’ user menu
(see:
http://screencast.com/t/ViONwDMSqYu).

If you completed your registration before 25 February 2016 and no longer wish to attend the Congress, please contact us at wc2016@ipsa.org and we will refund 100% of your registration fee (membership fees are non-refundable).

Registrations completed after 25 February 2016:

All cancellations must be sent in writing to the IPSA Secretariat at wc2016@ipsa.org. Registrations cancelled before April 13, 2016 will be refunded 50% of the registration fee paid; cancellations received as of April 14, 2016 and no-shows will not be refunded.

Please note: membership fees are non-refundable. New and renewed membership will continue to be valid even if registration to the World Congress is cancelled.